Board Meeting Minutes
LIVERMORE AREA RECREATION AND PARK
71 TREVARNO ROAD
LIVERMORE, CALIFORNIA 94551-4931
BOARD OF DIRECTORS
SPECIAL BOARD MEETING
Wednesday, January 28, 2004
5:45 p.m., Council Chambers
3575 Pacific Avenue
LARPD BOARD MEMBERS PRESENT: Alice Quinn, Maryalice Summers Faltings, Dale Turner, David Furst and Chair Scott Kamena (5)
LARPD BOARD MEMBERS ABSENT: None (0)
STAFF MEMBERS PRESENT: Tim Barry, Ken Craig, Gail Sloane, Jim Carlson, Barbara Kraybill, Lora Cohen, Brian Tibbetts
1. CALL TO ORDER--ROLL CALL-- PLEDGE OF ALLEGIANCE
Meeting was called to order at 5:50 p.m. by Chair Faltings. All Directors were present at the time of roll call.
2. BUDGET WORKSHOP
Directors and staff participated in a budget workshop which consisted of: 1) A review of issues of concern that could impact the budget, such as the status of the State budget deficit and the timing of completion of the Community Center project; 2) an update on the status of the District's financial situation that included revenue, expenses and projected contingency reserves; 3) consideration of filling vacant positions and funding employee salary adjustments; and 4) a review of budget amendments that would include addition of a Scottish Games Unit and miscellaneous line item adjustments.
Board discussion included the topics of the ratio of community center operating expenses to revenue, the condition of the District's contingency fund and the General Manager's plans for improvement to those reserves, the possibility of employee salary adjustments, and the filling of vacant park maintenance positions. Chair Faltings requested that the budget document provide a revenue/expense correlation for each unit. General Manager Barry was requested to return to the Board with a recommendation for how a 2% salary increase for staff, provided for a six month period, could be funded.
General Manager Barry suggested that the capital budget revision portion of the budget workshop be addressed in conjunction with the upcoming agenda items of capital project prioritization and the Equestrian Center Arena Cover, as they were intrinsically related.
Chair Faltings clarified that passage of the resolution amending the budget in accordance with the staff recommendation would include the addition to the budget of the miscellaneous line items, the addition of the Scottish Games Unit, the leaving vacant of unfilled park maintenance positions, and no salary adjustments for employees at this time.
On motion by Director Turner, seconded by Director Furst, adopted and approved Resolution No. 1875, a resolution amending the Operating and Capital Improvement Budget for Fiscal Year 2003/2004, by the following roll call vote:
AYES: Directors Quinn, Furst, Kamena, Turner, and Chair Faltings (5)
NOES: None (0)
ABSENT: None (0)
3. CAPITAL PROJECT FUNDING PRIORITIZATION
Board addressed the issue of establishing a capital project development schedule that corresponded to the projected receipt of park in-lieu funds in April, July, and October of 2004. Administrative Assistant Lora Cohen presented the Board with three scenarios for project development that corresponded to the three periods when in-lieu funds would be received, as follows:
Option 1 consisted of beginning five neighborhood park improvement projects (Almond Avenue, May Nissen, Marlin Pound, Independence and Wattenburger) now, the Equestrian Center Arena Cover in March, and three neighborhood park improvement projects (Ravenswood, Vista Meadows, and Livermore Downs) in August.
Option 2 consisted of doing the group of three neighborhood park projects now, the Equestrian Center Arena Cover in March, and the group of five neighborhood park projects in September.
Option 3 consisted of beginning the group of five neighborhood park projects now, the group of three neighborhood park projects in August, and the Arena Cover in September.
Superintendent of Planning and Parks Craig explained that the park renovation projects had been grouped based on similar construction characteristics and the expertise needed by contractors and sub-contractors, thus enabling the District to get the best bids.
Board discussed the most recent information received on the timeline for the development of the Arena Cover, with Senior Recreation Supervisor Tibbetts explaining the extended schedule. Superintendent Craig clarified the permitting process by the City, explaining that although the project had received design approval, technical plan approval had not yet been given, which would taken additional time.
Chair Faltings opened public comment. Public comment was received, as follows:
Wanda Moore stated that she had submitted information to the District on the cost and timeframe required to build an arena cover. She questioned the timeline submitted by the District's engineer, as he had never built an arena cover before. She further stated that she had received the impression that the City had already reviewed the plans and the District was ready to go to bid.
Carolyn Hendrickson, Tracy, representing the California State Horsemen's Association, informed the Board that she was planning the organization's annual Spring Stampede at Robertson Park. She stated that she needed to know what the Board would be deciding on the development of the Arena Cover in order to properly plan her event. She indicated that there could be safety and construction issues if construction was in progress during the event.
Russ Shover, Livermore, also from the California State Horsemen's Association, stated that safety issues were the organization's main concern. Mr. Shover indicated that he was involved in construction, and that the timeframe projected for the arena cover project was not uncommon.
Chair Faltings closed public comment.
A motion was made by Director Kamena and seconded by Director Turner for selection of Option 1 of the proposed capital project development schedules, failing 2-3 (Directors Furst and Quinn and Chair Faltings voting no).
A motion was made by Director Furst and seconded by Director Quinn for selection of Option 2 of the proposed capital project development schedules, passing 5-0.
4. EQUESTRIAN CENTER ARENA COVER
On motion by Director Kamena, seconded by Chair Faltings, adopted and approved Resolution No. 1876, a resolution
approving plans and specifications for the Robertson Park Equestrian Center arena cover and authorizing calling for bids, by the
following roll call vote:
AYES: Directors Quinn, Furst, Kamena, Turner, and Chair Faltings(5)
NOES: None (0)
ABSENT: None (0)
Meeting adjourned at 7:36 p.m.
Chair, Board of Directors
General Manager and ex-officio
Clerk to the Board of Directors
Area Recreation and Park District
71 Trevarno Road
Livermore, California 94551-4931
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