Board Meeting Minutes
LIVERMORE AREA RECREATION AND PARK
4444 EAST AVENUE
LIVERMORE, CALIFORNIA 94550-5053
BOARD OF DIRECTORS
ADJOURNED REGULAR BOARD MEETING
Wednesday, June 15, 2005
Robert Livermore Community Center
4444 East Avenue
LARPD BOARD MEMBERS PRESENT: Dale Turner, Maryalice Faltings, Steve Goodman, and Scott Kamena (4)
LARPD BOARD MEMBERS ABSENT: David Furst (1)
STAFF MEMBERS PRESENT: Tim Barry, Michael Kyle, Pat Kasberg, Barbara Kraybill, Felix Errico, Lora Cohen, and Jim Brandenburg
1. CALL TO ORDER—ROLL CALL—PLEDGE OF ALLEGIANCE
Meeting was called to order at 6:12 p.m. by Vice Chair Turner.
2. WORK SESSION ON THE OPERATING AND CAPITAL IMPROVEMENT BUDGET FOR FISCAL YEAR 2005/2006
General Manager Barry conducted a Board workshop and discussion on the District’s Operating Budget for Fiscal Year 2005/2006. The workshop topics included:
1) Reserve Fund Balance – Includes a projected ending reserve fund balance of $1,000,000 with an additional $158,320 committed to one-time expenses in 2005/06.
2) Salary & Benefits
a) 3% increase to full-time salaries effective July 1st.
b) Pay the entire increase to medical and dental premiums (capped at 10%).
c) Anticipated 5% increase to the District’s contribution to retirement.
3)Unit 1 – Administration
a)Increase of $160,000 to legal fees due to possible litigation and new contract with District Legal Counsel.
b) This is the second year of workforce reduction cost.
c)Front Counter staff increased to fully staff registration at both the Community and Recreation buildings at RLCC.
4) Unit 2 – Some classes moved to RLCC, Unit 50.
5) Unit 3 – Field Rental moved to separate Unit #27.
6) Unit 4 – Restore full-time Aquatics Supervisor position as of December 1st.
7) Unit 7 – Increase costs for water, gasoline and MSC maintenance and operation.
8) Unit 9 – ESS budget reflects addition of staff for the Charter School. Anticipate opening August 1st.
9) Unit 16 – Additional part-time ranger hours added to comply with legal operational
10) No capital equipment in this budget.
The Board agreed to hold another budget workshop prior to the Special Board meeting on
June 29th to discuss the Capital Improvement Budget for Fiscal Year 2005/2006.
3. CONVENED TO REGULAR MEETING AT 7:10 P.M.
Vice Chair Turner removed agenda items 10.6 District Legal Services and 16. Executive Session from the agenda to be placed on the agenda of the Special Board meeting on June 29, 2005.
4.1 Joy Sarraga from Easter Seals made a presentation to the Board regarding the Inclusion Grant from the Mitsubishi Electric America Foundation that she is implementing at LARPD. The project is a collaboration between Easter Seals Bay Area, LARPD, and Kids Included Together, Inc. The collaborative supports LARPD’s enrollment of children with disabilities into their ESS/KZ programs.
4.2 Paul Cummings, from Alameda County presented the District with the Local Government Award from Alameda County Tobacco Control Coalition and a Certificate of Recognition from California State Senator Liz Figueroa honoring the District for the passage of the Smoking Policy prohibiting use of tobacco products in District parks and facilities.
5. PUBLIC FORUM
Vice Chair Turner asked for public comment for any item not on the agenda. Public comment was received from:
a. Daryl Hoon, Livermore, addressed the Board. Mr. Hoon would like the Board to reverse their decision on allowing Hagemann Farms, LLC the right to ride horses through Hagemann Park. Mr. Hoon is concerned about public safety, horse droppings, the cut back of park trees, plastic reflectors in the grass, damage to the turf, and privacy to the neighbors. Mr. Hoon would like to be informed of any upcoming meetings regarding this issue in the future so that he will be able to make comments.
b. Richard Wilson, 1397 Maplewood Drive, Livermore, addressed the Board. Mr. Wilson
lives next to Summit Park and is opposed to the planting of trees that will obstruct his view of the park and the Altamont hills. The neighbors’ fences are being damaged by the equipment used for the park construction and the contractor is not repairing them satisfactorily. There are several neighbors living adjacent to the park who have issues they would like to bring to the attention of the Board at a future Board meeting.
c.Bill Stark, 1375 Maplewood Drive, Livermore, asked to be notified about future meetings to discuss the neighbors’ issues regarding Summit Park.
Vice Chair Turner stated that the District has been alerted by the neighbors and he and Director Kamena will schedule a meeting to discuss these issues and notify the neighbors when that meeting will take place.
d.Barbara Savoy, 989 South L Street, Livermore, addressed the Board. Mrs. Savoy spoke in defense of the riding trail through Hagemann Park.
Vice Chair Tuner closed public comment.
6. CONSENT AGENDA
6.1 Board Minutes
6.1.1 Special meeting of May 25, 2005.
6.2.1 A letter from the senior citizens Mah-Jongg Group, Janice Bjorklund, David and Joan Phillips regarding their space at the Robert Livermore Community Center.
6.3 General Manager’s Monthly Report (#57/11).
6.4 Payroll and Claims.
On a motion by Director Kamena, seconded by Director Faltings, approved the Consent Agenda, passing 4-0.
7. CONSENT AGENDA: RESOLUTIONS:
On a motion by Director Kamena, seconded by Director Faltings, adopted and approved
Consent Agenda Resolutions by the following roll call vote:
AYES: Directors Kamena, Goodman, Faltings and Vice Chair Turner (4)
NOES: None (0)
ABSENT: Chair Furst (1)
7.1 Resolution No. 1963, a resolution establishing the District’s annual appropriation limit for Fiscal Year 2005/2006.
7.2 Resolution No. 1964, a resolution supporting the California Coastal Conservancy grant application for Sycamore Grove.
8. BIDS AND PUBLIC HEARINGS: None
9. OLD BUSINESS: None
10. NEW BUSINESS
10.1 PARK NAMING FOR THE ZUMBACH PROPERTY (56 ACRES)
Vice Chair Turner stated that the Facilities Committee reviewed various names for the Zumbach property and recommends naming the property after the Holdener family.
On a motion by Director Goodman, seconded by Director Faltings, approved naming the 56-acre open space property, currently referred to as Zumbach Park, as Holdener Park, passing 4-0.
Mrs. Elsie Holdener addressed the Board and gave a brief history of the Holdener family dairy and the Holdener family’s connection to the Zumbach property. Mrs. Holdener stated that it was the dying wish of Lou Lawson, the owner of that land, that it be named after the Holdener family who owned and operated a dairy in Livermore from the 1950s to the 1980s. Mrs. Holdener thanked the Board for honoring Mr. Lawson’s request and for paying tribute to the Holdener family by naming the property Holdener Park.
10.2 PARK NAMING FOR THE NORTHWEST LIVERMORE PARK (SHEA)
General Manager Barry reported that the Facilities Committee recommends naming the 9.8-acre property to be developed by Shea Homes, currently referred to as Northwest Livermore Park, to Portola Oaks Park or Cayetano Park. General Manager Barry reminded the Board that there is a city park named Portola Park. Director Faltings stated that because the Cayetano Creek is a natural feature near the property, she feels naming the park Cayetano Park is appropriate.
On a motion by Director Faltings, seconded by Director Kamena, approved naming the 9.8-acre park, located in northwest Livermore, Cayetano Park, passing 4-0.
10.3 TRAIL NAMING FOR TRAIL SEGMENT FROM SYCAMORE GROVE TO RAVENSWOOD HISTORIC SITE
Vice Chair Turner stated that the Facilities Committee and staff recommends namingTrail Segmenets J and L “Annie Quinn Trail” in honor of Anastasia Quinn, thedaughter of former Board Member Alice Quinn, who passed away in 2003 at the age of 21 in an auto accident. Annie served as an LARPD volunteer and enjoyed both Ravenswood Historic Site and Sycamore Grove Park. The two trail segments run along Arroyo Road in front of Ravenswood Historic Site and east along Wetmore Road in front of Sycamore Grove Park entrance.
On a motion by Director Faltings, seconded by Director Kamena, approved naming Trail Segments J and L the Annie Quinn Trail, passing 4-0.
General Manager Barry stated that the Board’s decision on naming Trail Segment J willgo to the Livermore City Council as a recommendation to be reviewed and approved bythe City Council as they have jurisdiction over that trail segment, while LARPD has jurisdiction over Trail Segment L.
10.4 REVISIONS TO THE EXTENDED STUDENT SERVICES POLICIES AND PROCEDURES
Youth Services Superintendent Kraybill presented a recommendation for amendment of the Enrollment Agreement Policies and Procedures for the Extended StudentServices Program. Amendments included addition of statements required by the State Department of Education, as well as various procedural revisions.
On a motion by Director Kamena, seconded by Director Faltings, approved revisions to the Extended Student Services Program Policies and Procedures, passing 4-0.
On a motion by Director Kamena, seconded by Vice Chair Turner, amended the motion to correct bullet 5 on page 1 by placing a period after the word instruction to read, “This agency does not provide religious instruction.”, and to delete the words or allow worship in its child development program”.
Vice Chair Turner opened public comment.
Beth Wilson, 1503 Bluebell Drive, Livermore, addressed the Board. Ms. Wilson stated that she feels the word “promote” is important and would like to replace theword “allow” with the word “promote”. The sentence would read, “This agency does not provide religious instruction or promote worship in its child development program.”
Vice Chair Turner closed public comment.
Director Kamena made a motion to amend his amending motion to include the word “promote”, to read, “This agency does not provide religious instruction or promoteworship in its child development program.” The motion was seconded by Director Faltings, passing 4-0.
On a motion by Director Kamena, seconded by Vice Chair Turner, amended themotion to correct page 11 to read, “If the appeal is denied, the appeal may be taken tothe board member appointed by the Chair.”, passing 4-0.
Director Kamena recommended changing the address throughout the document from71 Trevarno Road to 4444 East Avenue.
10.5 OPEN THE NEW IMPROVED PLAY AREAS FOR PUBLIC USE
Parks Project Coordinator Errico reported that the construction is completed on Almond Park, Marlin Pound Park, Independence Park and Ralph T. Wattenburger Park. Park improvements will begin a 6-month maintenance period when all improvements are completed and meet all requirements stated in the specifications. However, District staff feels that the play areas can be excluded from the 6-month maintenance period to allow the children of the community to enjoy the new play areas during the summer season. Otherwise the play areas will be closed by the contractors until November or December. Opening the play areas to the public does not relieve the contractor of the maintenance responsibility on the rest of the improvements. Staff will come back to the Board after the maintenance period is over and ask the Board to accept the improvements and to release the 10% retention on the projects. Staff recommends that the Board approve the opening of the play areas for public use at Almond Park, Marlin Pound Park, Independence Park, and Ralph T. Wattenburger Park as soon as the contractors provide the District with all appropriate play equipment certification requirements, and approve the take over of the liability and maintenance responsibility of the play areas.
On a motion by Director Faltings, seconded by Director Goodman, approved opening the play areas at Almond Park, Marlin Pound Park, Independence Park, and Ralph T.Wattenburger Park after the contractors provide the District with all appropriate play equipment certification requirements, passing 4-0.
10.7 JOB DESCRIPTION FOR FISCAL SUPERVISOR POSITION
General Manager Barry stated that the position currently identified as AdministrativeAssistant has been responsible for most financial matters of the District. To properlyrecognize the depth and level of work the District requires of this position, it isnecessary to create a new job description with a salary range commensurate with themarketplace. The new classification of Fiscal Supervisor recognizes the increasedresponsibilities of the position in the areas of budget coordination and management,fiscal oversight and policy development, and administrative oversight over the District’s funds. The position supervises the District Bookkeeper position and part- time positions as necessary to support the fiscal services of the District. It also manages the annual District audit contract and other contracts for analysis of Districtfinances. The compensation level of the recommended classification, for the amount of responsibility given to the position, should be more closely aligned to the Sr. Recreation Supervisor level ($5,196-$6,336) within the District organization. Thisamount has been built into the 2005/06 District operating budget. A marketcomparison shows other jurisdictions with similar positions paying at therecommended compensation level and above.
On a motion by Director Kamena, seconded by Director Goodman, approved the newclassification of Fiscal Supervisor, passing 4-0.
11. RESOLUTIONS: None
12. ORAL REPORTS:
General Manager Barry reported that staff is continuing close-out activities on the Robert Livermore Community Center with the contractor and consultants, and will conclude matters
Vice Chair Turner asked if the concerns expressed by the seniors who use the Community Center are being addressed.
General Manager Barry stated that he has met with the two groups of seniors who are concerned about the billiard and card players sharing a room. They do not feel these activities are compatible. Staff is working on scheduling additional rooms and separating the groups. Staff is also looking into a second pool table and moving the card players to the arts and crafts room and putting up a partition to separate the card players from other activities.
Director Goodman suggested forming an advisory council of various users groups to help the groups understand the use of space at the Community Center.
13. COMMITTEE REPORTS
Board received reports on the twelve committee meetings attended since the Regular Board meeting of May 11, 2005, as follows: Facilities (2), Program, Budget (2), Personnel (2), Equestrian, Downtown, Inc. LCAC, and Scottish Games (2).
14. MATTERS INITIATED BY THE DIRECTORS
a. Director Kamena would like press releases on 1) the award from the Alameda County Tabacco Control Coalition; 2) naming of the parks, especially the Zumbach property; and 3) opening play areas at Wattenburger, Almond, Marlin Pound and Independence Parks.
b. Director Goodman would like the staff to take items that require a lot of changes to Board Committee before they come to the Board to save time at the Board meetings. He would also like staff to look into aquatic family passes for employees. Director Goodman stated that he was both excited and disappointed in the number of people hetalked to at the Farmers Market who know and don’t know about the Community Center.He would like staff to consider looking into an event in the gym to promote RLCC.
c. Director Faltings was approached by a resident across the street from Ravenswood Neighborhood Park who is concerned that when the workers leave around 5:00 p.m. the neighborhood kids are climbing over the fence and playing on the equipment until after dark. The park is under construction and Director Faltings is concerned about the District’s liability.
15. MATTERS INITIATED BY THE GENERAL MANAGER
a. General Manager Barry reported that the District received an award from the Rotary Club in appreciation for its support of the Livermore Rodeo Parade.
16. ADJOURNMENT: Meeting adjourned at 8:22 p.m.
Chair, Board of Directors
General Manager and ex-officio
Clerk to the Board of Directors
Area Recreation and Park District
4444 East Ave.
Livermore, California 94550-5053
Open 8 a.m.-6 p.m. M-Th.
8 a.m.-5 p.m. Friday
9 a.m.-noon Saturday