Under direction, develops, implements, monitors, evaluates, and supervises the operations of District accounting functions. Areas of responsibility include, but are not limited to, performing complex and professional accounting, financial reporting, cash management, and grant and fund oversight. Manages accounting systems; hires, trains, evaluates, and supervises staff and performs related work as required.
Supervision Received And Exercised
Receives direction from higher-level management staff. Exercises direct supervision over assigned staff and volunteers.
The Accounting Supervisor is a direct supervisory-level classification responsible for developing, implementing, monitoring, evaluating, and supervising the operations, staff, and activities of the District accounting functions. Performance requires the use of independence, initiative, and discretion. This classification is distinguished from the Finance Manager in that the latter is responsible for strategic planning and management of all finance and information technology programs.
Essential Duties And Responsibilities
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
- Develops, implements, monitors, evaluates, and supervises the operations of the District accounting area.
- Oversees and supervises the activities of subordinate staff and volunteers; selects, assigns, trains, directs, schedules, and monitors staff duties; evaluates employee performance and initiates disciplinary actions when needed.
- Responsible for the appropriate training of employees in assigned areas of responsibility; plans and conducts in-service training programs; monitors status of required licenses and certifications; structures the evaluation and professional development of program staff to ensure a high performing team.
- Monitors and coordinates the preparation, balancing, and reconciliation of journals, ledgers, and other accounting records, including general ledger accounts and fixed assets reports; prepares or directs the preparation of records and reports for submission to various regulatory and other governmental agencies.
- Performs accounting, financial, and budgetary document processing, document review, and program support work; monitors and reconciles a variety of accounts, ledgers, reports, and schedules, including bank accounts and District funds, capital and non-capital District inventory, and deferred revenue schedule.
- Posts all activity for Capital Improvement Plan (CIP) transactions and monitors actual and forecasted spending versus project budgets and funding sources.
- Posts all activity for Reserve Fund transactions and monitors fund balances.
- Responsible for managing all accounting systems; monitors and maintains information received from interface systems; coordinates with vendors and internal support and customers to ensure optimal system operations.
- Works collaboratively with other departments; confers regularly with other supervisors and managers.
- Serves as District representative with external organizations; attends and/or speaks at meetings, community and professional functions, and conferences, as assigned.
- Assists in developing and implementing policies, procedures, and staff training.
- Establishes and maintains internal control procedures and ensures that accounting standards are met.
- Oversees implementation of District audit processes and coordinates with the auditor to facilitate audits; assists in developing solutions pursuant to auditor recommendations.
- Performs administrative tasks, such as attending and scheduling meetings, preparing reports, and maintaining records.
- Assists with District special events as needed.
- Performs other related duties as assigned.
Education and Experience:
- Bachelor’s degree in accounting, finance, business, or public administration, or a related field is required;
- Five years of relevant experience, with at least one year in a supervisory capacity.
- Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.
- Principles, practices, methods, and techniques of planning, developing, implementing, and evaluating accounting functions.
- Principles and practices of supervision and leadership, including work planning, assignment review, evaluation, discipline, and training.
- Principles and practices of budget development, administration, and accountability.
- Principles and practices of public agency accounting and finance, including general and governmental accounting, auditing, and reporting functions.
- Relevant rules, regulations, policies, and procedures.
- Principles and practices for providing high level of customer service.
- Relevant occupational hazards and standard safety practices.
- Modern office practices, methods, and computer equipment and applications.
- Plan, organize, administer, coordinate, review, evaluate, and participate in comprehensive public agency accounting functions.
- Effectively provide leadership and work direction to staff.
- Select, supervise, and lead staff and volunteers, including planning, organizing, training, evaluating, and coordinating the work of multiple assigned areas and working teams.
- Plan and develop policies and procedures.
- Prepare and maintain clear and accurate financial reports, correspondence, policies, procedures, and other written materials.
- Maintain confidentiality.
- Analyze complex accounting and/or fiscal issues and recommend resolutions.
- Verify the accuracy of financial data and information.
- Understand, interpret, and apply all relevant laws, codes, regulations, policies, and procedures.
- Analyze situations and identify pertinent problems/issues, collect relevant information, evaluate options, and recommend/implement appropriate course of action.
- Speak effectively in public.
- Independently organize work, set priorities, meet deadlines, and follow up on assignments.
- Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.
- Use English effectively to communicate in person, over the telephone, and in writing.
Licenses and Certifications:
- At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.
- Certified Public Accountant (CPA) is desirable.
Must possess: mobility to work in a standard office setting and use standard office equipment, including a computer and to visit various District and meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator, and to operate standard office equipment. Occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Ability to lift, carry, push, and pull materials and objects up to 40 pounds or heavier weights with assistance and/or the use of proper equipment.
Incumbents typically work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.
Incumbents may be assigned an irregular work schedule, including weekends, early mornings, evenings, and holidays.
- Department of Justice fingerprint clearance.
- Medical exam and drug testing clearance.
Date Adopted: 5/31/17 Job Code: 5238L FLSA Status: Exempt Supersedes: Accounting Supervisor dated 7/30/14