Event FAQs
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We rent Ravenswood, The Barn, The Veteran’s Hall and rooms at the Robert Livermore Community Center

Select a room/site that will accommodate all the details associated with your event. Such as the number of guests including children, the table/chair requirements, entertainment, rental cost vs budget, rental times, decorating needs and time of the year.

Download the Facility Request Agreement from the website or pick up a form at the Community Center.  Fill out with the relevant information and submit to the Facilities Department either by email (facilities@larpd.org) or drop-off at the Robert Livermore Community Center located at 4444 East Ave, Livermore.

Yes, LARPD requires a Damage and Compliance Deposit. The amount varies by room and rental site. The Damage and Compliance deposit ranges by site, room and day of the week. The deposit is due at the time of submitting the application.

As long as the Rules and Regulations are followed, we will refund your Damage and Compliance Deposit within 15 business days from your event either by credit card or check.

  • Early arrival or late exit beyond the times posted on the permit
  • Excess number of guest beyond the agreed number on the permit
  • Amplified music exceeds the event end time or exceeds the approved noise level
  • Misuse of LARPD property
  • Clean-up is not completed correctly
  • Police are called to event
  • Serving of alcohol beyond the agreed arrangements

All cancellations are to be in writing submitted to the Facilities Department. You have 7 business days from the date you submit your Damage and Compliance Deposit to cancel your event to get a full refund. If you cancel your event after 7 days of submitting your deposit, the Damage and Compliance Deposit becomes nonrefundable.

We only charge a fee if there is an address & name change on the permit. All other rental changes are not charged a fee. Please note there could be charges for changes resulting in additional hours or larger room per the Rental Fee Schedule. We will do our best to accommodate your changes based on availability, but there are times we can’t honor your request change.

We do not issue keys. LARPD will provide building attendants on site during your rented time.

Rental fees are based on your residency, or non-profit status. Rates may vary by site, room, day of weekor month. Please check with the Facilities Department for rental fees or review the LARPD Fee Schedule.

All room rentals include tables and chairs. Depending on the room or site, additional room features are included. Please ask the Facilities Department for the details of the room or site you are interested in.

60 days before your event.

There could be additional fees, such as special event insurance, cleaning fee, alcohol permit and security guard fee. We also offer upgraded amenities such as Chiavari chairs, LED bar, cocktail tables, Ravenswood lawn games, AV equipment and portable sound system. Please see amenities list for the complete list of our offers.

All events with 80 or more guests and or have alcohol are required to have special event liability insurance. If alcohol is being served, liquor liability insurance is also required. Both types of insurance must be provided by the same agency. You may purchase insurance from LARPD’s contracted insurance company or you may provide your own insurance.

A separate, Certificate of Endorsement ,$1,000,000 minimum liability coverage naming “Livermore Area Recreation and Park District” as an additional insured must be in the same name as the person who has signed the Rental Agreement Certificate. The Certificate of Endorsement must Include rental date, name and address of rented facility. Insurance must be submitted 30 days before event date.

Yes you can. We charge an alcohol fee to bring alcohol onto our sites. We only allow alcohol to be served or sold at events that the guest of honor is 21 or older. We allow all types of alcohol at all our sites except Ravenswood, where only beer, wine or champagne can be served. Alcohol can be served for up to 5 hours.

If selling alcohol at an event that is open to the public an ABC perm it is required. We will provide the information to obtain the permit.

If you have over 80 guests and or are serving alcohol, you will need a security guard(s). We hire the security guard(s) for your event. The guards(s) arrive ½ hour before your event and stay until the end of your permit rental time. We require one guard from 80 guests to 150, 2 guards for 151 to 250 guests, 3 guards for 251 to 350 guests, 4+ guards for 351 guests and up.

Your rental time is to include your setup (decorating), event and takedown or cleanup. Give yourself enough time to setup and take down. We charge full hourly rates if your rental goes past your permit time.

Yes, we welcome groups with ongoing meeting needs.

Yes, we don’t have a preferred vendor list and you can bring in your own food.

All decorations must be freestanding; nothing can be attached to the walls or inserted into the ground.  The Barn is an exception to this rule.

Each site is has different rules and regulations for candles. Please follow-up with the Facilities department. We encourage battery operated candles where possible.

Facility rental time designate on the Facility Rental Permit is to include renter cleanup. The renter is responsible for the condition of the room at the end of the event. In most cases, you must leave the space in the same condition when you arrived. Cleaning fees are charged at Ravenswood, Cresta Blanca Ballroom, Veteran’s Hall or The Barn. If renting these specific sites, LARPD will perform the deep cleaning. The renter is still responsible for clearing tables, throwing away trash and food scraps.