Facilities Maintenance Supervisor

Summary

Under direction, develops, implements, monitors, evaluates, and supervises facility maintenance programs; ensures that District facilities are maintained in a safe and compliant condition. Hires, trains, evaluates, and supervises staff; and performs related work as required.

Supervision Received And Exercised

Receives direction from higher-level management staff. Exercises direct supervision over assigned staff.

Distinguishing Characteristics

The Facility Maintenance Supervisor is a direct supervisory level classification responsible for developing, implementing, monitoring, evaluating, and supervising the operations, staff, and activities of facility maintenance to maximize service delivery to the community. Performance requires the use of independence, initiative, and discretion. This classification is distinguished from the Parks and Facilities Manager in that the latter is responsible for strategic planning and management of all District parks and facilities.

Essential Duties And Responsibilities

Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

  • Develops, implements, monitors, evaluates, and supervises the operations of facility maintenance.
  • Oversees and supervises the activities of subordinate staff; hires, assigns, trains, directs, schedules, and monitors staff duties; evaluates employee performance and initiates disciplinary actions when needed.
  • Responsible for the appropriate training of employees in assigned areas of responsibility. Plans and conducts in-service training programs; monitors status of required licenses and certifications; structures the evaluation and professional development of staff to ensure a high performing team.
  • Acts as the Integrated Pest Management (IPM) Coordinator for all youth services sites; meets the standards of, and ensures compliance with, the Healthy Schools Act.
  • Oversees and manages contract services.
  • Performs safety inspections of District facilities and ensures that safe work methods and safety precautions are observed; utilizes appropriate safety equipment in working around hazardous chemicals and in hazardous environments.
  • Plans, schedules, prioritizes, and may assist with maintenance, repair, renovation, and construction projects; makes recommendations on planning, development, and implementation of new facilities and/or park areas.
  • Works collaboratively with other District departments; confers regularly with other District supervisors and managers.
  • Prepares and manages facility maintenance budget and grants; projects revenue and expenditures; monitors and tracks expenditures; monitors inventory and purchases authorized supplies and equipment.
  • Serves as District representative with external organizations; attends and/or speaks at meetings, community and professional functions, and conferences as assigned.
  • Maintains records; prepares a variety of operational and business reports and associated correspondence.
  • Assists with District special events as needed.
  • Performs related duties as assigned.

Qualifications

Education and Experience:

  • Associate’s degree in facility management, business administration, recreation, or a related field;
  • Five years of relevant professional experience, with at least one year in a supervisory capacity.
  • Any combination of training, education, and experience that would provide the required knowledge, skills, and abilities.

Knowledge of:

  • Principles, practices, methods, and techniques of planning, developing, implementing, and evaluating facility maintenance.
  • Principles and practices of supervision and leadership, including work planning, assignment review, evaluation, discipline, and training.
  • Principles and practices of skilled trade areas such as carpentry, plumbing, electrical, painting, and HVAC.
  • Operational characteristics of a variety of tools and equipment.
  • Methods and techniques of inspecting maintenance and repair work to ensure compliance with safety requirements, District standards, and quality requirements.
  • Relevant laws, rules, regulations, policies, and procedures.
  • Occupational hazards and related safety precautions.
  • Principles and practices of administrative procedures, recordkeeping, budgeting and financial management.
  • Principles and practices of grant writing and management.
  • Principles and practices of contract and procurement administration.
  • Principles and techniques for fostering effective work groups, inter-departmental relations, and community partnerships while providing high level of customer service.
  • Modern office practices, methods, and computer equipment and applications related to the work.

Ability to:

  • Select, supervise, and lead staff and volunteers, including planning, organizing, training, evaluating, and coordinating the work of multiple assigned areas and working teams.
  • Plan and develop policies and procedures.
  • Perform skilled facilities maintenance and repair work in a diverse range of trade areas.
  • Manage contracted services.
  • Review work to be performed and identify resources necessary to complete the work.
  • Monitor and enforce laws, regulations, policies, and procedures.
  • Respond appropriately to changing situations.
  • Understand, interpret, and apply all relevant laws, codes, regulations, policies, and procedures.
  • Manage budget development, monitor program revenue and expenses, and maintain accurate financial records and reports.
  • Perform grant writing and management.
  • Make presentations.
  • Speak effectively in public.
  • Independently organize work, set priorities, meet deadlines, and follow up on assignments.
  • Demonstrate strong customer service skills and establish, maintain, and foster positive and effective working relationships.
  • Use English effectively to communicate in person, over the telephone, and in writing.

Licenses and Certifications:

  • At time of appointment, California Driver’s License with a satisfactory driving record maintained throughout employment.

Physical Demands

Must possess: strength, stamina, and mobility to perform medium to heavy physical work, to work around machines, to climb and descend ladders, to operate a variety of tools and equipment, and to operate a motor vehicle; vision to read printed materials and a computer screen and to distinguish colors in wiring; hearing and speech to communicate in person and over the telephone or radio. Frequent walking in operational areas to identify problems or hazards. Finger dexterity needed to access, enter, and retrieve data using a computer keyboard, calculator and to operate tools and equipment. Incumbents in this classification bend, stoop, kneel, reach, and inspect work sites. Incumbents must possess the ability to lift, carry, push, and pull materials and objects weighing up to 50 pounds or heavier weights with assistance and/or the use of proper equipment.

Environmental Elements

Incumbents work in both indoor and outdoor environments with moderate to loud noise levels. May work in controlled temperature conditions, cold and hot temperatures, or inclement weather conditions. Exposure to chemicals, mechanical and electrical hazards, and hazardous physical substances and fumes. Incumbents will interact with individuals in interpreting and enforcing rules, policies, and procedures.

Working Conditions

Incumbents may be assigned an on-call and irregular work schedule, including weekends, early mornings, evenings, and holidays.

Pre-Employment Conditions

  • Department of Justice fingerprint clearance.
  • Medical exam and drug testing clearance.

Working Conditions

May be required to be on-call and to work various shifts or emergencies on evenings, weekends, and holidays.

Classification Details/History

Date Adopted: 5/10/17 Job Code: 5215L FLSA Status: Exempt Supersedes: Facilities Maintenance Supervisor dated 9/30/09