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Current Requests for Qualifications (RFQs)

May contain: tree, plant, path, trail, outdoors, nature, sycamore, oak, road, vegetation, tree trunk, grass, and gravel

Current Request for Qualifications

On-Call Professional Services (Engineering, Architectural Design, Construction Project Management)

The Livermore Area Recreation and Park District seeks competitive proposals for professional services by issuing a Request for Qualifications (RFQ) for on-call engineering, architectural design, and construction project management-related services. LARPD expects to contract with multiple consulting firms for five years.


Anticipated District projects may include:
  • Deferred maintenance and ADA compliance updates on aging parks and facilities
  • Playground equipment replacement throughout the District
  • Redesign and/or repurpose existing facilities
  • New facility design and construction.

Companies requesting clarification of this RFP shall email all questions by or before December 21, 2023 to David Weisgerber, Community Outreach Supervisor, at dweisgerber@larpd.org 

FULL REQUEST FOR QUALIFICATIONS: PROFESSIONAL SERVICES:

FINAL RFQ On-Call Professional Services (2).pdf

SUBMISSION DEADLINE:

Proposal Submission: An electronic proposal or hard copy must be received no later than 5:00 p.m. on Friday, January 5, 2024. 

TIMETABLE
Distribution of RFQ Thursday, November 30, 2023
Deadline for Submission of Questions Thursday, December 21, 2023
Proposal submission due date Friday, January 5, 2024
Proposal Review January 8-16, 2024
Notification to all proposers Friday, January 19, 2024
Oral Presentations as needed January 30-31, 2024
Notification to finalists Thursday, February 8, 2024
Expected signing of contract Monday, February 12, 2024

SUBMISSION INFORMATION

Proposals by mail should be sent to:

Livermore Area Recreation and Park District

4444 East Ave.

Livermore, CA 94550-5053

Attention: David Weisgerber, Community Outreach Supervisor

Electronic proposals should be sent to David Weisgerber, Community Outreach Supervisor at dweisgerber@larpd.org 

Submitted Questions To Date - Addendum

Do you want us to include sub-consultants (i.e. geotechnical, civil, MEP?) 

Please list subconsultants you expect to work with to complete the projects your firm is interested in. We’ll have a variety of projects over the life of the agreement and we expect to use multiple firms based on their areas of expertise.

Can we include more than three projects? 

Please feel free to include any relevant projects within the last five years.

For this: Describe your firms most relevant contracts within the last five years. Include evidence of California licensing for the proposed services. Do you want project listings or just a listing of contracts? 

Please include any information about the project that would demonstrate your firm’s expertise and qualifications.

How many copies of our Statement of Qualifications do you want us to send to you? 

One copy is fine. We can make additional if needed.

Could you be more specific on what you are looking for here? Indicate if your firm is a CMAS or Sourcewell agency. Architects and Engineers are excluded from CMAS. 

If it does not apply to your area of expertise, please answer not applicable.

What is the fee range for projects anticipated under the on-call contract? 

The types of projects and fees will vary depending on District priorities and available funding, so we don’t have a specific fee range identified. Services will be on an as-needed, on-call basis.

Anticipated District projects may include:

  • Feasibility Studies
  • Deferred maintenance and ADA compliance updates on aging parks and facilities
  • Playground equipment replacement throughout District
  • Redesign and/or repurpose existing facilities
  • New facility design and construction
Is there a copy of your standard professional services agreement that we can review? 

We’re in the process of developing a standard Professional Services Agreement. Previous agreements have been by project. 

On page 3 section III there is language about prevailing wage and DIR registration- as a construction/project management firm we are not subject to prevailing wage requirements or DIR registration, we just want to confirm that won’t be an issue. 

It is not a problem. We understanding we’re requesting firms for a number of different types of projects that will require different areas of expertise. Not all questions on the RFQ will be applicable.

We understand that you do not have specific fee-ranges identified for projects. Are you able to indicate the overall limit for contract fees per firm annually or per five-year term? 

We do not currently have a stated overall limit for contract fees per firm.

Around how many firms might be selected for the on-call? 

The total number of firms will depend on the submissions we receive and the areas of expertise. Most likely 3-5 firms.

Which firms were on the previous on-call? 

We have no had an on-call previously. We have contracted project by project.

Given that this on-call contract and different sub-consulting firms may be more appropriate for different types of projects, can we list more than 1 subconsultant per discipline? 

In this RFQ, we seek diverse expertise but don't require firms to cover every area. We encourage listing your usual sub consultants without the need to recruit additional ones to address areas beyond your firm's expertise.

Are resumes only requested from key staff of the prime firm and not sub-consulting firms? 

We’d like resumes from any key members who may work in the areas you’re interested in proposing for to demonstrate expertise.

Can you please consider extending the January 5th due date due to the upcoming winter holiday? 

At this point, we’re planning to have the deadline be January 5. If that gets extended we will update on the RFQ page.

Can you specify what is required under Section VI., item B, section c, include 'evidence of California licensing for the proposed services'? 

We’re looking for proof of licensing for key team members in your proposed services.

For the scope of services, we can provide several services on the list, however, we can provide a good majority with a couple of subconsultants. Is it preferable to only list the services that we can provide, and have the subconsultants provide their own SOQ, or to include subconsultants in our SOQ? 

In this RFQ, we seek diverse expertise but don't require firms to cover every area. We encourage listing your usual sub consultants without the need to recruit additional ones to address areas beyond your firm's expertise.

For VI. Proposal Requirements, Item C Proposed Method to Accomplish the Work, are you asking for our company's approach to a typical project that would include the listed scope of services, or are you asking for a detailed scope of work for a project that may be under a scope of service listed? 

We’re requesting your company’s approach to a typical project that would include the listed scope of services.

For VI. Proposal Requirements, Item D, you are asking us to certify we are in agreement to provide services and agree to be bound by its terms and conditions. What are the "terms and conditions" you would like us to agree to? 

The terms and conditions are stated throughout the RFQ in proposal requirements and considerations.

For submittal of RFQ, we can mail OR email? If we email, confirming we do not have to mail a hard copy? 

Email or hard copy is okay.

RFQ Section VI.D. Certification of Proposal states “Include a statement certifying your firm's agreement to provide services in accordance with this RFQ and to be bound by its terms and conditions.” RFQ Section XII. General Conditions states “Proposers acknowledge and agree to the terms and conditions of this RFQ by submitting a proposal.” Please clarify what terms and conditions we are agreeing to. Is there an additional document that states the RFQ terms and conditions? What is the anticipated timeline for distribution of the Professional Services Agreement, and should we anticipate an extension of time on the deadline so the proposers have adequate time to review the document? 

The terms and conditions are simply the requirements stated throughout the RFQ in the proposal requirements and considerations. We don’t currently have a standard professional services contract. Our previous agreements have been project-specific.

How many firms is the District looking to select? 

The total number of firms will depend on the submissions we receive and the areas of expertise. Most likely 3-5 firms.

Does the District have a priority of selecting firms that can provide multiple of the selected services, specialized in each service? 

We’re looking to for firms to assist with the anticipated district projects below and we’ll look to select whatever combination will best achieve that outcome.

  •  Feasibility Studies
  • Deferred maintenance and ADA compliance updates on aging parks and facilities
  • Playground equipment replacement throughout District
  • Redesign and/or repurpose existing facilities
  • New facility design and construction
In section B. Proposer Statement of Qualifications paragraph C, “Describe your firms most relevant contracts within the last five years. Include evidence of California licensing for the proposed services”, is the District requesting individual proof of licensing for each key team member or our CA business license? 

Proof of licensing for key team members.

What is the maximum value for the contracts to be awarded? 

The types of projects and fees will vary depending on District priorities and available funding, so we don’t have a specific fee range identified. Services will be on an as-needed, on-call basis.

Anticipated District projects may include:

  1. Feasibility Studies
  2. Deferred maintenance and ADA compliance updates on aging parks and facilities
  3. Playground equipment replacement throughout District
  4. Redesign and/or repurpose existing facilities
  5. New facility design and construction
Can the District share any information related to specific projects or project types/examples that might come up under this on-call? 

Our current budget includes information regarding anticipated CIP projects which are subject to change based on priorities and available funding.