We rent Ravenswood Historic Site, rooms at the Robert Livermore Community Center, and Sports Fields and Gymnasiums.
Select a room/site that will accommodate all the details associated with your event. Such as the number of guests including children, the table/chair requirements, entertainment, rental cost vs budget, rental times, decorating needs and time of the year.
Download the Facility Rental Application from the website or pick up a form at the Community Center. Fill out with the relevant information and submit to the Facilities Department either by email (firstname.lastname@example.org) or drop-off at the Robert Livermore Community Center located at 4444 East Ave, Livermore.Facility Rental Application Rules and Regulations (current).pdf
Yes, LARPD requires a Damage and Compliance Deposit. The amount varies by room and rental site. The Damage and Compliance deposit ranges by site, room and day of the week. The deposit is due at the time of submitting the application.
As long as the Rules and Regulations are followed, we will refund your Damage and Compliance Deposit within 15 business days from your event either by credit card or check.
- Early arrival or late exit beyond the times posted on the permit
- Excess number of guest beyond the agreed number on the permit
- Amplified music exceeds the event end time or exceeds the approved noise level
- Misuse of LARPD property
- Clean-up is not completed correctly
- Police are called to event
- Serving of alcohol beyond the agreed arrangements
All cancellations are to be in writing submitted to the Facilities Department. You have 7 business days from the date you submit your Damage and Compliance Deposit to cancel your event to get a full refund. If you cancel your event after 7 days of submitting your deposit, the Damage and Compliance Deposit becomes nonrefundable.
We only charge a fee if there is an address & name change made in writing to District staff. All other rental changes are not charged a fee, unless changes are made less than 60 days prior to event date. Please note there could be charges for changes resulting in additional hours or larger room per the Rental Fee Schedule. We will do our best to accommodate your changes based on availability, but there are times we can’t honor your request change.
We do not issue keys. LARPD will provide building attendants on site during your rented time.
Rental fees are based on your residency, or non-profit status. Rates may vary by site, room, day of week or month. Please check with the Facilities Department for rental fees or review the LARPD Fee Schedule.
All room rentals include tables and chairs. Depending on the room or site, additional room features are included. Please ask the Facilities Department for the details of the room or site you are interested in.
60 days before your event.
There could be additional fees, such as special event insurance, cleaning fee, and transaction fee. We also offer upgraded amenities such as Chiavari chairs, LED bar, cocktail tables, and Ravenswood lawn games. Please ask the Facilities Department staff to see amenities list of our offers.
All events with 40 or more guests and or have alcohol are required to have special event liability insurance. If alcohol is being served, liquor liability insurance is also required within the special event liability insurance. Both types of insurance must be provided by LARPD for private events. Company events may provide your own insurance.
Please contact the Facilities Department at email@example.com for details regarding the Certificate of Liability Insurance and the Scheduled Additional Insured Endorsement. Insurance must be submitted 30 days before event date.
Yes you can. We only allow beer, wine, and champagne alcohol to be served or sold at events. Alcohol can be served for up to 5 hours.
If selling alcohol at an event that is open to the public an ABC permit is required. We will provide the information to obtain the permit.
Your rental time is to include your setup (decorating), event and takedown or cleanup. Give yourself enough time to setup and take down. We charge full hourly rates if your rental goes past your permit time.
Yes, we welcome groups with ongoing meeting needs.
Yes, we don’t have a preferred vendor list and you can bring in your own food.
All decorations must be freestanding; nothing can be attached to the walls or inserted into the ground.
Each site has different rules and regulations for candles. Please follow-up with the Facilities department. We encourage battery operated candles where possible.
Facility rental time designated on the Facility Rental Permit is to include renter cleanup. The renter is responsible for the condition of the room at the end of the event. In most cases, you must leave the space in the same condition when you arrived. Cleaning fees are charged at any of the rooms at Robert Livermore Community Center, Ravenswood Historic Site, and Veterans Memorial Building. The renter is responsible for clearing tables, cleaning up all decorations, throwing away trash, and food scraps.